Transpyr Gran Raid MTB 2018 Regulations

Transpyr Gran Raid MTB 2018 Regulations

ATTENTION: the event organization reserves the right to publish changes or additions to these regulations, which complement or modify it, retroactively.

DEFINITION

1. TRANSPYR GRAN RAID MTB 2018 – hereinafter referred to as TRANSPYR 2018 – is a sporting event, which consists of a personal challenge in the form of a mountain bike ‘raid’, in stages, between the Mediterranean Sea and the Cantabrian Sea along the Pyrenees mountain range. This event takes place, in general, along and through public roads and spaces, which are open to traffic, and are subject to the regulations of the different territories through which it passes.

2. TRANSPYR 2018 will be run from June 10th to 16th, 2018, in various stages, which total to 800km of distance and over 20,000 meters of accumulated altitude gain.

3. TRANSPYR 2018 is a brand and sporting event belonging to ANAYET SPORT MARKETING, a trademark of ANAYET LATITUD NORTE S.L. which in turn depends on other entities and companies for the delivery of the event.

PARTICIPATION

4. Participants must be over 18 years of age, as of the first day of the event. For the interpretation of all the regulations contained herewith, participants are defined as individual actors, not members of a team, taking part in TRANSPYR 2018.

5. The event organization will provide medical accident insurance and civil liability insurance, as required by law for this type of event, to any person registered for TRANSPYR 2018. It also recommends that participants consider contracting private travel insurance to cover events or occurrences not covered by the aforementioned policy. For more information about coverages and activation of insurance, consult the relevant document in the participants area of the Transpyr.com website.

6. Participation in TRANSPYR 2018, in the GRAND RAID MTB option (7 stages) will be undertaken individually, or by teams of 2 or 3 people. In the case of team participation, no team composition changes can be made after the registration closes. During the event, changes in the composition of the team cannot take place except in a case in which one of the members of the team abandons, and the remaining member/members wish/wishes to continue. In the case of a participant wishing to continue individually, they must hire a geolocator which will be provided in Race Office, at a cost to be determined, covering the day of hiring until the last day of the event, keeping in mind that the race organization always recommends riding accompanied.

7. The members of each team must always ride together, maintaining visual contact between each other at all times. Otherwise, the organization may sanction them. The organization may establish a maximum separation time between the members of a team.
In the case of individual participation, participants must be equipped with a geo-location device which the organization will provide and must have it activated throughout the entire event.

8. Each participant must be in adequate physical form, and bear the sole responsibility for their physical and mental conditions. Participation will be denied to anyone who suffers from an illness or disability which could put their own physical integrity or that of other participants at risk. To fulfill this, you must complete and submit the medical form available from the participants area, on registration day.

9. Participants must be able to ride at a minimum average speed of 10 km/hour for the entirety of the event (including stoppage time).

10. Every participant in TRANSPYR 2018 must complete the course by their own means, that is to say, by pedaling a bicycle, or carrying it, or walking next to it.
Any external assistance to the team or individual which aids progress along the course, especially if it is mechanical or motorized, can lead to expulsion from the event. Pushing a participant along, if done so by members of their own team and helping with the carrying of a bicycle is accepted by the event organization.

EQUIPMENT

11. It is mandatory to use a rigid helmet approved for the practice of cycling along the entire route. Failure to observe this rule will incur expulsion from the event

12. All participants must use a mountain bike, in perfect condition for use. This mountain bike may have 26, 27.5, 27.5 plus or 29 inch wheels; rigid or double suspension, but in may it not have any type of electric pedaling assistance, unless the riders are registered for the appropriate option, the E TRANSPYR. For security reasons the race organization may take a photograph of the serial numbers of each participant’s bicycle frame. Only only in cases of force majeure will the organization authorize a change of bicycle used by a given participant, and this will be authorized only by the Sports Director.

13. As long as it is not stated otherwise, each participant must always compulsorily carry the following materials and accessories, for the entire duration of each stage: a helmet approved for MTB; a GPS device with spare batteries or sufficient battery life to function across the whole stage; a mobile phone with sufficiently charged battery and credit to make calls; a thermal blanket (one per team is accepted), participant accreditation with emergency telephone numbers, and a litre of drink. These contents may be checked for, at the discretion of the organization, especially at the start of each stage and possibly at random points, or timing checkpoints. There may be other material and equipment which the organization determines to be mandatory, for a specific stage and/or depending on currently unknown variables. In such cases, these will be communicated with sufficient advance notice. Complete information about mandatort and optional equipment will be available in the participant area.

Given that participants are subject to traffic code of the present location of the event, the participant is obliged to know and comply with these rules, including those which refer to cyclist equipment (the use of lights, reflective materials, etc). It is important to remember that TRANSPYR runs through all kinds of paths, tracks and roads of different categories of road, across the Spanish autonomous communities of Catalonia, Aragón, Navarra and Euskadi (the Basque Country),  and also includes a brief foray into France.

14. Each participant must carry a GPS device that works correctly and that allows the visualization of the GPS track provided by the organization while riding in mountainous areas. The use of basic cartography is not mandatory but it is recommended. The GPS device must be configured to record the route taken on each stage, with a minimum waypoint frequency of 50 meters, and have the sufficient battery autonomy to record the entire stage. This aspect is of paramount importance because the organization must be able to verify, at will, the exact following of the pre-established route by any participant.

15. It is mandatory to wear the supplied bib number or, if this is impossible, the registration number visible on the front of the bike or in a place determined by the organization.

ROUTE

16. The route of the event will total approximately 800km, total broken down into different stages and with a cumulative elevation gain close to 20,000m. The event’s difficulty can be described as very high.

17. Distances and elevation gain may vary considerably due to last minute changes of routing motivated by reasons of force majeure or other reasons deemed necessary by the race organization. The distances and elevation gain of each day will be announced at the technical meeting or briefing, held on the day prior to each stage. The organization reserves the right to change the route of the event at any time.

18. The event will be undertaken by following a track specified by the event organization. The organization may, at its discretion, post signage in order to help participants remain safe, or to prevent accidents

19. The route, and therefore the track file, is confidential until the start of the event or until shortly before the start of the event. The organization is not responsible if said route is followed outside of the dates of the organized TRANSPYR 2018 event.

20. The organization will inform participants via its web page about how the track for the entire event will be issued and distributed.

21. TRANSPYR 2018 travels through natural areas of great value, and it is mandatory to respect these natural environments. Travel along tracks and paths outside the planned route issued by the organization, as well as any environmentally detrimental behavior or failure to follow the environmental instructions of the organization may lead to a penalty and even exclusion from the event, at the discretion of the organization. Environmental measures may include the need to temporarily dismount bicycles and travel by foot.

22. Whilst the event is subject to a diversity of laws and regulations, the participant accepts that as a general principle he or she must respect the rules of the traffic and instructions from event organization personnel, be they permanent staff or local collaborators identified as such, as well as any relevant forces of law and order. As such, any participant, being solely responsible for their imprudence or infractions, will completely exonerate the promoter and the event organization of any expenses, claims or damages caused by their actions. Breaches of the traffic code or ignoring of the instructions by the event organization will be considered a very serious infraction. Likewise, the spaces and places through which the event travels, will be subject to their usual uses, which might be public, restricted or private, and which must be respected at all times by participants.

23. In general, the organization cannot attend, or be responsible for, any participant who circulates outside the specified route, provided by the event organization.

TRACK VALIDATION

24. At any time, and at the discretion of the event organization, the organizers can check or validate the journey undertaken by any participant by checking the track log recorded on their GPS device. Therefore, all participants must accept the possibility that they may have to hand over their GPS device at times, for this to be undertaken. Failure to comply with this rule will be considered a serious fault.

25. The organization, in turn, reserves the right to register the model and serial number and / or to seal said GPS devices in order to ensure file validity, and the following of the specified route.

26. If a participant loses their GPS device or for any reason it does not record the trip undertaken, the team to which that participant belongs must be able to prove that the official route was followed by this participant, by means of the data from the official timing checkpoints. It is for this reason also, that the use of a GPS device is required for each individual participant. In any case, the event organization will have the final word, as to whether this participant will remain in contention of becoming a FINISHER of TRANSPYR 2018.

EVENT DEVELOPMENT

27. Participants of TRANSPYR 2018 must be in Roses the day before the start to attend registration and proceed with planned checks before the race start. The exact time and place will be communicated in advance, by the event organization.

28. The event officially ends on the day of arrival at the Bay of Biscay, at the time at which the finish line checkpoint is officially closed. The event organization reserves the right to change these times and locations.

29. The departure time of each stage will be established by the organization. The organization will establish specific times for pre-race controls prior to each stage start, to ensure compliance with the pre-established race schedule. During pre-race checks, the organization may review the mandatory equipment of each participant and deliver a personal route card, after signing-in the participant. The participant is responsible for knowing the departure time for each stage.

30. The organization will provide conveniently located and signaled refreshment stops along the course of each stage. Participants will be made aware of the products which will be available at these stops, in advance, and may choose to supplement them if they consider it convenient.

31. The organization will establish multiple timing checkpoints along the route of each stage. There will usually be a timing checkpoint located alongside the refreshment stations. There may be supplementary checkpoints at other locations. The start and finish lines of each stage are also timing checkpoints.

32. The organization may establish a cut-off time for the teams for each timing checkpoint. This cut-off time will be as flexible as possible, on the day. Participants who arrive outside the cut-off time established by the organization must follow the instructions of the race organization staff charged with closing the race daily (broom bikes, see point 36), who will have agreed measures jointly with the sports director and safety management staff, which may vary depending on circumstances (such as the physical condition of the participants and team members, weather, the characteristics of the remaining route to be undertaken that day, etc). The organization reserves the right to oblige participants to board the broom wagon made available by the organization, to be taken to the finish line of the stage in question. Riders will be able to take part in the subsequent stage, but will not be accredited an official FINISHER of TRANSPYR 2018.

33. At the last checkpoint of each stage, before the finish line, the cut-off time established by the event organization will be considered the closing time: that is to say, for reasons of safety and logistics, participants who arrive outside this cut-off time will be obliged to board the broom wagon provided by the event organization to be taken to the finish line of the stage. Riders will be able to take part in the subsequent stage, but will not be accredited an official FINISHER of TRANSPYR 2018.

34. The event organization can establish a cut off time for arrival at the finish of each stage. Those participants who arrive after this time limit may continue the event but will not be eligible to be considered a FINISHER of TRANSPYR 2018.

35. Following on from point 34, the organization will not be responsible for any participant who, once abandoned, decides, at their own risk, to continue following the planned route, or get to the finish line of the stage by any other means of transport.

36. The race organization staff charged with closing the race daily, or broom bikes, who will be made up of cyclists from the organization, will follow the last participants, along the same route, and essentially ride the maximum cut-off time established for each checkpoint. If it is the case that all the participants and the broom bikes arrive at a certain check point before the cut-off time, this checkpoint and all related equipment and supplies will be dismantled and the event will continue its course towards the next checkpoint and refreshment station.

37. In the event of an unplanned occurrence (such as a mechanical incident at the beginning of a stage) a participating team may decide to let themselves be overtaken during the course of the stage by the broom bikes. Such participants will be considered as outside of the race, and will proceed at their own risk and liability. Should they recover, catch up, and prove able to comply with the cut-off times at official checkpoints, they will be re-entered in contention to be considered FINISHERS of TRANSPYR 2018.

38. In the evening, prior to the technical meeting or briefing, participants will be given a meal, based on carbohydrates, known as the “Pasta Party”. Upon finishing on the last day, this meal may be altered slightly to celebrate the end of the event. The event organization cannot guarantee that this food is sufficient for the nutritional needs of each and every one of the participants.

39. After each stage, with the exception of the final stage, the organization will convene a very important technical meeting or briefing for the participants. Although the organization cannot and does not intend to force participants to be present at the daily briefings at the end of each day, participants should consider these informative meetings with the organization as mandatory. The organization will not assume responsibilities for anything which could be derived from the non-attendance of participants at a informative briefing.

TIME KEEPING, PENALTIES, CLASSIFICATIONS

40. TRANSPYR GRAN RAID MTB is a challenge, undertaken on mountain bikes, in stages, in a proprietary and pioneering ‘Raid’ format, where linked sectors are combined with timed sections, throughout each stage.

41. The location as well as the distance of the different timed sections present in each stage are established according to criteria relating to security and key characteristics along the route of each stage

42. A system of penalties will be established which will be used to assess alleged breaches of the regulations, determining if a participant can continue to be eligible to be a FINISHER or continue taking part in TRANSPYR GRAN RAID MTB, depending on the severity or importance of breaches or faults.

43. The penalty table will be published sufficiently in advance of the beginning of the event, for it to be understood by all participants. In all cases, the organization reserves the right to create new penalties or alter existing ones if this is deemed necessary.

44. Once the final checkpoint at the finish line is closed each day, the event organization will publish a list of participants who made it to the finish line, which will include the time they took to do so, whether they incurred any penalties, and their finisher status (i.e. FINISHER or NON-FINISHER.

At the same time, the general classification lists will be produced, accumulating times from the day’s stage with times from the previously completed stages.

Any participant in TRANSPYR GRAN RAID MTB will be allowed to access this information.

45. If for any reason the timing system fails, totally or partially, the organization will decide at its discretion which appropriate solution is to be applied, such as using the tracking logs of GPS devices of each participant, as a back up.

46. If during the event, the passage through a timed section should be interrupted or impeded for some reason, the organization will decide at its discretion, which solution ought to be applied, such as using the tracking logs of the GPS devices of each participant, awarding participants average time values based on recorded times, cancelling a section, or another as-yet-undetermined option.

47. Competitive recognition in the form of podiums and prizes for stage or general classifications of TRANSPYR GRAN RAID MTB are reserved to the participants in couple format (teams of two members, with the exception of the participants in the relay modality: Transpyr C2C Relay). In order to establish the classification, either stage or general, the timed sections are added and the penalties (if any) are subtracted. Three-person teams will receive FINISHER jerseys only.

For the individual participants – male and female of TRANSPYR GRAN RAID MTB (excluding participants in E-TRANSPYR, TRANSPYR C2C, TRANSPYR C2C RELAY, and TRANSPYR EAST or WEST), results will be non-competitive, and presented as a “Special Critérium”, with podium-style recognition, organized by one of the sponsors, at the finish village of the final stage.  For this, the times from each stage will be summed up, and any penalities (if any) subtracted.

PARTIAL OR FULL ABANDON

48. Participants who abandon a stage must notify the organization as soon as possible. Failure to do so will mean a search and rescue operation is activated, whose costs will be borne by the participant.

49. The organization may compel a participant to abandon if they are not deemed to be in the proper physical conditions, or deemed to not be respecting and complying with the points of these regulations, in spirit or in letter. In this case, the event organization is not liable to provide any service, transport or refund.

50. When a mishap (breakdown, injury, injury, exhaustion, etc) prevents a team member from continuing, but the other team member/members may want to, even in the case of temporary abandonment, the right to appear as a TRANSPYR TEAM will be forfeited.

51. Following on from point 50, if the team is a 3 rider team, they have the option to continue as a 2 person team, but in an out-of-ranking situation (without any competitive distinction or rights to prizes and rewards).

52. Again following on from point 50, if the team consists of two cyclists, the remaining cyclist has to continue individually, in an out-of-ranking situation (without any competitive distinction or rights to prizes and rewards) and, will be obliged to rent a geolocator, from the event organization.

53. Any cyclist who remains in the event from a previously formed team may be considered a TRANSPYR FINISHER if they meet the requirements for this.

54. Any participant who has abandoned one day may rejoin the stage on the subsequent day, accompanying the team members of their original team or with other cyclists, but will not be eligible to be considered a FINISHER of TRANSPYR 2018 and no longer be eligible for any competitive distinction or recognition (i.e. be a NON-FINISHER).

55. For reasons of logistics and liability, the organization cannot undertake the transfer of participants beyond what is required to address specific in-race events or definitive abandons, and transfers by the race organization must be limited to delivery of participants to the finish line of the stage in question.

56. Should any participant who decides to continue the event as a NON-FINISHER, arrive at a checkpoint after the last participant still in FINISHER contention (i.e. still in the race), will be removed from the stage, and transferred to the finish line by broom vehicle.

57. Participants who abandon TRANSPYR 2018 absolutely must inform the event organization, via the Race Office.

FINISHERS

58. The event organization will consider a participant or a team to be a FINISHER of TRANSPYR COAST TO COAST 2018 should they register official passage at all the necessary checkpoints, in all of the stages, within the cut-off times established by the event organization, covering the totality of the planned route. We repeat it is therefore essential that each participant record their entire route undertaken during the event with a GPS devices, to be checked by the race organization.

APPEALS AND THE JURY

59. Each participant is allowed to raise an objection in case of perceived non-compliance with the rules by other participants or against the decisions of the organizer and/or the Sports Director, for up until one hour after the stage cut-off time. These objections must be made in person, at the Race Office, and require the registration or naming of one or several witnesses. A jury of three members (Sports Director, Event Director and another member specified at the discretion of the organizer) will hold consultations on the issue of the appeal and make a decision within 24 hours. The appeal fee is 50 Euros. This amount will not be reimbursed if the appeal is rejected. The aforementioned infractions contained in these regulations, which may be sanctioned at the discretion of the organization, are not an exhaustive list of other possible faults which may be sanctioned.

RESPONSIBILITY

60. The organization is not responsible for events which might be caused by the participants or suffered by them during the course of training for the event, or during the event, in that participants are solely responsible. Under no circumstances may a participant or a representative of theirs file a lawsuit against the event organization or any person or entity related to it.

61. The participant is solely responsible for their own behavior and conduct, and assumes all risk, including in relation to third parties, which might come to pass by virtue of participating in this type of event, both in physical and mental terms, such as injuries from falls or other physical injuries, and expressly releases the organizer and any sponsor or collaborator, from any liability for any type of accident, incident, injury or other eventuality which could arise from participation in TRANSPYR 2018.

62. In the event of an accident, the participants and their companions remain individually liable from all points of view: economic, civil and criminal.

63. Acceptance of these regulation implies that the participant authorizes the organizers to record all or part of their participation in TRANSPYR 2018, and that these images or video can be used for the promotion and disseminated in all media (radio, press, video, photo, DVD, Internet, posters, media, among others, etc). The participant renounces all rights related to the commercial use of their image, as well as any right to receive any form of compensation; economic or otherwise.

64. The organization reserves the right to modify the present regulations, route, refreshments, distances and the dates of the event if this is considered necessary and / or for reasons of force majeure. The distribution of all information related to these changes would be via the official website (http://www.transpyr.com).

65. In the event that the necessary minimum participation is not reached, the organization may cancel the running of the event. If this occurs, the full amount paid for registration will be refunded to participants. The organization might propose an alternative, which could potentially be a variation of event format, to participants who were already registered.

66. At registration,  prior to the beginning of the event, each participant will sign an affidavit accepting these conditions, and the basis for registration in TRANSPYR GRAN RAID 2018, which will certify their full acceptance of all these points, including any later additions or annexes published between now and that date.